Contract Proposal Software with E-Signature Capabilities: Top Picks

In today’s fast-paced digital business environment, speed and efficiency are essential—especially when closing deals. Whether you are a freelancer, a sales executive, or part of a legal team, getting a signed contract quickly can be the difference between winning or losing an opportunity. That is where contract proposals software with built-in e-signature capabilities comes into play.

This type of software allows you to create professional proposals, send them for approval, and collect legally binding signatures—all within a single platform. No more printing, scanning, or juggling multiple tools. In this blog, we will explore the top picks for contract proposals software that include e-signature functionality and break down the key features that set them apart.

Why E-Signatures Matter in Proposal Workflows

Before diving into the top picks, let us understand why e-signatures are such a valuable feature.

Traditionally, getting a signature meant emailing documents, waiting for printing and scanning, or using a separate signature tool. This manual process causes delays, errors, and extra steps that slow down business.

E-signature functionality in contract proposals software solves these problems by:

Speeding up approvals and contract execution
Providing a seamless user experience for clients
Enabling remote teams to work without geographical barriers
Ensuring documents are legally binding and secure
Offering an audit trail to track when and by whom the document was signed

The result is a more efficient workflow, fewer lost deals, and a better client experience.

What to Look for in Contract Proposals Software with E-Signatures

When choosing the right platform, keep these features in mind:

Drag-and-drop proposal builder for creating custom templates
Legally compliant e-signature functionality (such as ESIGN and eIDAS compliance)
CRM integration for syncing contacts and deal data
Real-time tracking and analytics to monitor client engagement
Cloud-based storage with secure access for all team members
Automation options for approvals, follow-ups, and task assignments

Now let us explore some of the top contract proposals software platforms that meet these requirements.

1. PandaDoc

Overview:
PandaDoc is one of the most popular contract proposals software platforms, especially known for its robust e-signature capabilities. It offers a complete document workflow—from creation to signing—all in one platform.

Key Features:

Easy drag-and-drop editor
Pre-designed templates
Legally binding e-signatures
Document analytics
Real-time notifications
Integration with Salesforce, HubSpot, Zapier, and more

Why It Stands Out:
PandaDoc’s e-signature process is smooth and legally compliant. It allows users to sign directly from any device without downloading anything. The platform also offers conditional logic, automated approvals, and recipient authentication for added security.

Best For:
Sales teams, marketing agencies, and mid-to-large-sized businesses.

2. Proposify

Overview:
Proposify focuses on making proposal design, tracking, and approvals simple and beautiful. Its e-signature capabilities are tightly integrated into its proposal workflow.

Key Features:

Professionally designed templates
Role-based permissions
Embedded video and interactive pricing
Electronic signature fields
In-depth analytics
Pipeline tracking dashboard

Why It Stands Out:
Proposify allows multiple stakeholders to sign in sequence or simultaneously, which is useful for B2B deals. You can also lock content and branding to maintain consistency across large teams.

Best For:
Agencies, sales reps, and design-focused teams.

3. Better Proposals

Overview:
Better Proposals offers a fast and simple way to build proposals that look great and close faster. Its built-in e-signature feature is a key component of its streamlined process.

Key Features:

One-click digital signing
Smart proposal templates
Real-time chat and QA
Integrated payment options (like Stripe)
Tracking and read-receipts
Zapier and CRM integrations

Why It Stands Out:
Better Proposals is ideal for users who want a no-fuss solution that gets the job done quickly. Its one-page, web-based proposals are optimized for mobile and include built-in signing functionality.

Best For:
Freelancers, small businesses, and service-based professionals.

4. Qwilr

Overview:
Qwilr turns traditional proposals into interactive, web-based documents. It’s known for design flexibility and client engagement features, including e-signature capabilities.

Key Features:

Beautiful, interactive proposals
Embedded video, maps, and calendars
Dynamic pricing blocks
Secure e-signatures
Analytics dashboard
HubSpot, Salesforce, and Slack integrations

Why It Stands Out:
Qwilr allows you to collect digital signatures without sacrificing aesthetics. Clients can sign directly within the web proposal and download a PDF copy instantly.

Best For:
Creative agencies, SaaS companies, and teams focused on UX.

5. DocuSign CLM (Contract Lifecycle Management)

Overview:
DocuSign is one of the pioneers in e-signature technology. Its CLM platform expands the functionality to manage the full contract lifecycle, including proposal creation.

Key Features:

Industry-leading e-signature technology
Document version control
Workflow automation
Audit trails and compliance tracking
Integration with Microsoft, Salesforce, and cloud storage

Why It Stands Out:
If security, compliance, and legal recognition are your top priorities, DocuSign is hard to beat. It is trusted by banks, government agencies, and large enterprises.

Best For:
Enterprises, legal teams, and highly regulated industries.

6. XTEN-AV

Overview:
While tailored to the AV and systems integration industry, XTEN-AV offers powerful proposal creation and approval tools, including e-signature support.

Key Features:

AV-specific proposal and system design tools
Proposal templates and automation
E-signature support
Cloud-based access and collaboration
CRM integrations

Why It Stands Out:
XTEN-AV combines technical system design with contract proposals software, making it ideal for AV firms and integrators. It ensures that proposals are technically accurate and contractually complete.

Best For:
AV professionals, consultants, and systems integrators.

Final Thoughts

The ability to get proposals signed quickly and securely is essential in a digital-first world. Using contract proposals software with built-in e-signature capabilities helps streamline your workflow, improve client experience, and increase your chances of closing deals faster.

Whether you are a freelancer needing a fast and simple tool or an enterprise requiring advanced compliance and collaboration, there is a platform that fits your needs. Look for features like templates, analytics, integrations, and legal compliance when choosing the right software.

Invest in the right tool today and transform your proposal process into a modern, seamless, and secure experience—for you and your clients.